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Accounts payroll management explained

Managing your business's finances is critical to its success. One key aspect of financial management is accounts payable management. In this article, we'll discuss what accounts payable management is, why it's important, and how to manage your accounts payable effectively.

Key takeaways

  • Accounts payable management is the process of managing and paying the money that your business owes to suppliers, vendors, and other creditors.
  • Effective accounts payable management is important because it can help you improve your cash flow, build strong relationships with suppliers, and avoid late fees and penalties.
  • Examples of how to manage your accounts payable include negotiating payment terms, implementing an approval process for invoices, and using technology to automate the payment process.

What is accounts payroll management?

Accounts payable management is the process of managing the money that your business owes to suppliers, vendors, and other creditors. This includes managing invoices, processing payments, and tracking your business's outstanding debts.

Effective accounts payable management involves developing processes and systems to ensure that your business pays its bills on time, avoids late fees and penalties, and perhaps most importantly to build a relationship with your suppliers.

Why is accounts payroll management so important?

Effective accounts payable management is important for several reasons:

Improving cash flow

By managing your accounts payable effectively, you can improve your cash flow by paying your bills on time and avoiding late fees and penalties.

Building strong relationships with suppliers

Paying your bills on time and maintaining good relationships with your suppliers can lead to better pricing and terms in the future.

Avoiding legal and financial penalties

Failure to pay your bills on time can result in legal and financial penalties, which can damage your business's reputation and financial health.

Strategies to manage your accounts payable

Here are a few examples of how you can manage your accounts payable effectively:

Negotiate payment terms

Negotiating longer payment terms with your suppliers can help you manage your cash flow by allowing you to pay your bills over a longer period of time.

Implement an approval process for invoices

By implementing an approval process for invoices, you can ensure that all invoices are reviewed and approved before they are paid.

Use technology to automate the payment process:

Using technology such as accounting software and electronic payments can help you streamline the payment process, reduce errors, and save time.

An example of how a business can improve its accounts payable management process

A medium-sized manufacturing company was struggling with managing its accounts payable effectively. This company was dealing with a high volume of invoices, which were causing delays in processing payments and affecting relationships with suppliers. In addition, they were often missing early payment discounts offered by suppliers, which could have saved them a significant amount of money.

To address these challenges, the company decided to implement an automated accounts payable system. This system allowed the company to:

  • Process invoices more efficiently: The automated system streamlined the invoicing process, reducing the amount of time needed to process invoices and improving accuracy
  • Take advantage of early payment discounts: The system alerted the company when early payment discounts were available, enabling the company to take advantage of them and save money
  • Improve supplier relationships: The automated system enabled the company to pay suppliers more quickly and accurately, improving relationships and ensuring a steady supply of material

As a result of implementing the automated system, this business was able to manage its accounts payable more effectively, reduce the amount of time and resources needed to process invoices, and save money by taking advantage of early payment discounts.

In summary, accounts payable management is a crucial aspect of financial management for any business. By managing your accounts payable effectively, you can improve your cash flow, build strong relationships with suppliers, and avoid legal and financial penalties.

Have you ever thought about invoice finance to help improve your cash flow?

Invoice finance allows you to release cash quickly from your unpaid invoices.

As your lender, we can release up to 90% of your invoices within 24 hours. On payment of the invoice from your customers, we will then release the final amount minus any fees and charges. There are different types of invoice financing options available to businesses depending on the situation and the level of control they require in collecting unpaid invoices.

With Novuna as your factoring company, your payments are collected on your behalf and managed by our team of expert credit controllers so you can focus on running your business.

Our confidential invoice discounting solution is offered to businesses who want to maintain their own credit control processes, therefore this remains strictly confidential so your customers are unaware of our involvement.

Get in touch

Contact our friendly UK advisors on our freephone

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The benefits of invoice finance companies such as Novuna Business cash flow

  • Boost your cash flow without having to wait up to 120 days for your customers to pay you

  • Release up to 90% of the invoice straight away, and the final 10% when the invoice is settled

  • Access funds within 24 hours from initial appointment with our revolutionary digital onboarding process

  • Benefit from our in-house credit control processes, allowing you to focus on running your business, instead of chasing clients for payment

  • Six month trial period followed by a rolling contract

Want to understand more Cash Flow Finance terms?

Our Cash Flow Resource Hub has been set up to help SME's with cash flow finance advice, tips and resources to help with their cash flow position.

We explore ways you can begin improving your cash flow situation and start getting your business on track to positive cash flow.

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